Maintenance Reports

 

One of my spreadsheets, January 2017

During my 8-year tenure on the board, management provided as part of monthly packet to the board a summary of maintenance hours worked in the association.  There is a contract for this maintenance, which stipulated that a specific number of hours will be available each year.  

If the hours are exceeded, there are additional bills to pay.  I discovered that in some years the contract hours were exceeded. Normally, this would result in an additional bill for maintenance during the calendar year.  That bill would be for the hours spent and materials in excess of the contract amount.

I discovered that some boards prior to 2010 didn't handle it that way.  Contract overages were rolled into the next year.  That "balanced" the budget, but also reduced the number of maintenance hours available in the following year.  

Under my tenure on the board, I advocated that the board cease that practice. I also implemented improved cost controls.

My table above indicates that there were surplus hours available in 2015 and 2016.

(c) N. Retzke