Updated Surplus Numbers

Updated Surplus Numbers
Updated Surplus Numbers: Actual surplus 2018 per audit was $85,163.
Boards 2011-2018 implemented policies and procedures with specific goals:
stabilize owner fees, achieve maintenance objectives and achieve annual budget surpluses.
Any surplus was retained by the association.
The board elected in fall 2018 decided to increase owner fees, even in view of a large potential surplus

Average fees prior to 2019

Average fees prior to 2019
Average fees per owner prior to 2019:
RED indicates the consequences had boards continued the fee policies prior to 2010,
BLUE indicates actual fees. These moderated when better policies and financial controls were put in place by boards

Better budgeting could have resulted in lower fees

Better budgeting could have resulted in lower fees
Better budgeting could have resulted in lower fees:
RED line = actual fees enacted by boards,
BLUE line = alternate, fees, ultimately lower with same association income lower had
boards used better financial controls and focused on long term fee stability

Wednesday, August 22, 2018

Winter weather predictions 2019

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The Old Farmers Almanac has released the weather predictions for winter 2019.

"This winter, we expect to see above-normal temperatures almost everywhere in the United States, except in the Southwest, where we're predicting a colder-than-normal season......Our milder-than-normal forecast is due to a decrease in solar activity and the expected arrival of a weak El NiƱo, which will prevent cold air masses from lingering in the North."

For Illinois the Almanac predicts less snow and more rain.

The problem is, this could mean a see-saw winter with frequent temperature changes from below freezing, to above and then back to below. That means more ice! It could be an interesting winter!

I personally prefer winter temperatures consistently in the "mild" below freezing range of 14F to 30F.

Here's a link to the regional weather forecast in the Almanac:

https://www.almanac.com/weather/longrange/region/us/6


Tuesday, August 21, 2018

My final year on the board, Part II

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I've been extraordinarily busy for the last few months. At this association we began projects early this year and accellerated two of them. They could have been delayed, and that's the "kick the can down the road" approach that previous boards preferred.

I'd like to point out that I run a viable business, am the president of a condo board and yes, I do have a life to lead. So I like to kayak, etc. in my "free time". Life is short is my motto. So it is so very important to treat each day as the wonderful gift it is.

I'd also like to point out that I live "somewhere else" for 75% of the year. Yet with all of the above I've found a way to get the job done. Which is why I have little patience for those who join a board with the expectation of reading the packet, attending the monthly meeting, vote and do little else. Our owners benefit from having a "working board."

Our longest serving board member once commented to me that "We shouldn't cater to the lowest common denominator". But that is precisely what our condominium association does. If anyone has sufficient credit to purchase, they are approved. If anyone can get to a HOA meeting, they are a suitable board candidate.

My time on this HOA board is ending. Glad I could donate thousands of hours to the association. I had an agenda; I wanted to demonstrate what was possible if a very few, capable board members showed up.

I've accomplished my goal. What's next? Ask my crystal ball; I'll be bringing it to the annual association meeting on September 27. I will have some additional information for owners:




Tuesday, August 14, 2018

My final year on the board, Part I

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I've been extraordinarily busy for the last few months. At this association we began projects early this year and accellerated two. I'd like to point out that I run a viable business, am the president of a condo board and yes, I do have a life to lead. So I like to kayak, etc. in my "free time". Life is short is my motto. So it is so very important to treat each day as the wonderful gift it is.

In 2018 and with the assistance of two board members we accellerated several projects. This decision was made fully with the recognition that with an improving economy our costs would most likely go up. This was fully discussed with the entire board in open session. So we did some work which could have been deferred until 2019 in this year. That did increase my work load. It also reduces the work load in 2019.

Never fear, our association has a recognized list of additional work to do in 2019. Never fear, we have the reserves to do this.

We currently have a full (7 person) board but there are a variety of positions taken by those on that board. We have a working board and some board members might find themselves pushed to perform.  I'm aware that some may simply joined to get a notch in their belt on LinkedIn. When I go to monthly meetings it becomes readily apparent that not everyone on the board is comfortable and not everyone is prepared. Some clearly have a personal position to run. Which is why I sometimes I feel I'm looking at deer in the headlights. But everyone can argue their position, no matter how ill-equipped or how ill-prepared, and they do. It must be wonderful to be clueless! Or to assume that no one is really aware of these machinations!

I haven't posted recently because of the amount of work and also because I have been in a quandary about my future here. I decided I will no longer be on the board, effective September 28, 2018.  I reached that decision on August 12, 2018. I immediately informed the entire board. This decision was cemented by the board meeting of August 9. I allowed several days for the charge of that meeting to dissipate. I then made a rational and unemotional decision. I issued several emails to the board and I began the work of completing.

I have a lot of completion work to do. I've written about 1875 words for the newsletter. What is actually printed will depend upon others on the board, some of whom loath making committments via the newsletter. I always parse my articles to allow others to publish. With an election in September some members of the board may show up and provide an article simply because of the election. We do have politicians on the board of BLMH.



Sunday, July 1, 2018

Weather Project Delays

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Oops, more storms en-route. These have created project delays and increased costs. May impact the street repaving and will also impact some of the drainage work underway.




Currently the temperature is falling and light rain. Doesn't look too bad.



Thursday, June 28, 2018

Stream and Waterfall #1 Repairs

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Our association is 40 years old, and so we have some real infrastructure problems to deal with. In the last eight years, we've addressed many issues on the property and are actually ahead of the curve. I know because I've served as Maintenance Director, Architectural & Projects Director and as President. I've dealt with every possible type of problem in the last eight years.

An unusually wet spring has created some havoc with projects. However, I did submit my preliminary list for 2018 to the board in December 2017 and so we were able to get bids and let contracts in March-May. So, while the weather is creating issues, we are actually on track to complete all of the major projects my mid-July. "Weather permitting" that is.

Currently, projects underway include:
  1. Repair curbs and concrete basins in one street.
  2. Replace asphalt on two streets.
  3. Repair a waterfall basin and portions of one stream.
  4. Replace a failed section of another stream.
  5. Replace shrubs which have been attacked and killed by the Viburnum Leaf Beetle. 
  6. Complete drainage improvements related to the repairs of one waterfall basin. 
  7. Replace three 4-car garage floors.
  8. Complete a gazebo replacement project. 
  9. Replace a 4-car garage driveway and adjacent asphalt, severely damaged by a water main failure.
  10. Replace a walk damaged by the water main failure.
  11. etc.
Here are a few photos.

Working on the waterfall overlay


Architectural wall  being installed behind the waterfall. 

The above stream is back in operation. 

Signage is up for the street repairs on two cul-de-sac. This too was delayed by weather a couple of days. Owners at each address are given updates which are posted in each building entry. Currently three notices are up!


We've got a great team. Board, management and contractors all working together. Is it perfect? Nope. Should it be? Nope.



Wednesday, June 6, 2018

Project Update

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Projects continue to move forward at BLMH. These include repairs to streams and waterfalls, gazebo replacement, landscaping, decks, drainage, streets, storm sewer basins and so on.

My challenge is to deal with all sorts of infrastructure issues while preparing for the future. It's been a 10 year mission while on the board for eight years.  But we don't live forever, and so who will take up the challenge in the future? That's a real question which I cannot answer. I am pragmatic and so I assume it will be up to me to get the critical things done, enroll others, and deal with the party people who do nothing. Ergo my approach in which "urgency" is the operative word. I won't be here forever and so I have a very limited amount of time to make a  very needed difference.

We're currently addressing a stream issue which has existed for about 20 years. It wasn't dealt with because the association lacked the funds to do so. How is that? Well, owners wanted "low fees" and boards accommodated them. So the association could barely meet the requirements of roofing replacements, let alone street work and landscaping issues. Everything else was put "on the back burner" as we say in the kitchen.

In 2018 the board has taken up the challenge, yet again, and again, and again. We'll finally complete the stream and waterfall maintenance issues which have languished. We'll replace the asphalt pavement on another two cul-de-sacs. We'll repair storm water basins and curbs on those streets, too.

Yes, it really is a race. Or, I could simply sit back, and let future boards deal with this and so many other issues. But that's not the way I approach life. We can either make a difference, or amount to no difference.

After a recent water main failure the City of Wheaton intervened in our association's water main replacement.  This was the direct consequence of a water main break which was dealt with as soon as possible on an emergency basis. Because the break occurred under a 4-car driveway the association board agreed on an emergency basis to replace the entire main section under the driveway, about 90 feet, to avoid future interruptions to owners at this address and others on this section of water main, about 20 homes in all. This would also avert near future repairs to this driveway because of any water main issues.



With initial approval by the city of  Wheaton employee who came onto the property because of the break to ascertain the nature of the problem and provide City input, the association plumbing contractor put about 40 feet of main into the ground.

However, at that point a City of Wheaton employee arrived on the scene and demanded that the replacement cease. It was stated that the type of pipe used for this replacement was not acceptable. (This approach has been approved by the city for recent replacements, including 2015). Apparently the EPA is now the determinant for water main replacements! Another benefit to owners as a consequence of the Obama Administration's intrusion into all aspects of one's life.

With no alternative, the 40 feet of NEW main was removed, and replaced as mandated by the City of Wheaton.  This increased the replacement cost by $10,000, delayed water main repairs and disrupted water for 20 resident units for another two days.

Here's the official Wheaton  video of the May 21st City Council meeting in which I attempted to get this sorted out. The interesting part begins at about 17:30.

https://player.vimeo.com/video/271192290


Most residents are oblivious of the issues. Of course some things don't change. After all, service "is what I pay my fees for."