Updated Surplus Numbers

Updated Surplus Numbers
Updated Surplus Numbers: Actual surplus 2018 per audit was $85,163.
Boards 2011-2018 implemented policies and procedures with specific goals:
stabilize owner fees, achieve maintenance objectives and achieve annual budget surpluses.
Any surplus was retained by the association.
The board elected in fall 2018 decided to increase owner fees, even in view of a large potential surplus

Average fees prior to 2019

Average fees prior to 2019
Average fees per owner prior to 2019:
RED indicates the consequences had boards continued the fee policies prior to 2010,
BLUE indicates actual fees. These moderated when better policies and financial controls were put in place by boards

Better budgeting could have resulted in lower fees

Better budgeting could have resulted in lower fees
Better budgeting could have resulted in lower fees:
RED line = actual fees enacted by boards,
BLUE line = alternate, fees, ultimately lower with same association income lower had
boards used better financial controls and focused on long term fee stability

Wednesday, May 29, 2019

About those dying shrubs......


Dead Viburnums while other shrubs flourish.....

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The most recent association newsletter included a Landscaping Report and a statement that "The bushes along most of our buildings are infected with an Asian beetle. Every hedge must be removed. This will occur in late spring."

That's inaccurate. Our association has a variety of shrubbery and many of the shrubs on the property are healthy. It is the Viburnums that are dying because of a beetle.  The photo above was added June 15, 2019 which is typical.  It shows healthy shrubs and dying viburnums. I encircled the viburnums in the photo above.

The issue was first observed in 2017
This was observed in 2017 and reported to the board. Only certain viburnums are under attack, and some as well as many other shrubs are healthy. I noticed this problem in summer 2017 and discussed with professionals, took photos in July and August of 2017 and submitted them to the board with the professional assessment. This was discussed during the August 10, 2017 association meeting and in 2018. In fact management and I walked the association with a contractor and a proposal was obtained in 2018.  The Landscaping Director was scheduled to make that meeting but did not show up.  Proposals were submitted to the board.......

The August 2017 email I sent to management and to the board member who was/is the landscaping director included two photos. These were printed for distribution to the entire board during the August 10, 2017 meeting. The email said:"Dave; Can we get some printouts of this email and the attached photos to discuss tonight? I’ve added a second photo at another location."

Here are the photos:





The pest is the Viburnum Leaf Beetle. It only attacks one species of shrub (viburnums). There are some viburnums that are very resistant to the beetle. 


This was discussed by the board over, and over and over. LOL!

I advocated replacement of infected plants on a rotational basis. A meeting with a landscaping contractor was scheduled for June, but by summer 2018 the board had made no progress.

Here are some viburnums that have been observed to be very resistant to the beetle, per the Cornell website:

Viburnum most resistant to the viburnum leaf beetle:

My email about the June 6 2018 meeting to replace dead viburnums.  Our landscaping director agreed to attend, but did not. This was my email and part of my report to the board after that meeting:

"John, and Landscaping Committee;

Dave Grill [Our manager] and I met with [Our Landscaping Contractor] today to discuss issues with the dying virburnum shrubs.  This is in accordance with the site survey conducted a week ago with ...... our landscaping director.

Here is what was discussed:
  1. We need a plan to deal with dying viburnum shrubs on Plymouth Court and Harrow Court. This is the first step in a multi-year program. These seem to be the worst impacted by the leaf beetle. Thereafter, other areas will be dealt with in a multi-year program.
  2. We want shrubs that are 3-4 feet maximum height to replace the viburnums. We want low maintenance and hardy. We want the “cut back” to be reduced to reduce the amount of bare soil. Length of the shrubs at each building to be about 15-20 feet.
  3. Our landscaping director has proposed a tree nursery on the property. The board is aligned with this and we need to know how to proceed.
  4. The board has a long term commitment to the property, but we do need to balance this with financial realities.  Street entries off of Briarcliffe Blvd, while beautiful, are not as important to our owners as the internal beautification  and landscaping maintenance issues.  Ergo, recent discussions on the committee about adding ground cover for these area.
  5. Shrubs will be replaced early fall (August and thereafter). This is optimum for the foliage.
  6. We request the numbers so we can discuss these during the July 12 meeting.
  7. We do want to address the landscaping issues at the Plymouth pond, but any work in that area must be delayed until after the concrete work on the stream.
  8. There are other internal property issues, but these will require specific requests.
I think this covers the recent discussions and immediate landscaping concerns. "

We did receive a proposal, but it included plants which would require additional watering. In other words, it added maintenance and water costs.  This languished for several months and I refused to approve it unless the board member who was the Landscaping Director would provide specific guidance. He did not. 

So that approach died when there was no action as of September, 2018...LOL...

And some wonder why I am no longer on the board.  Give me a break....if I wanted a hobby, I'd get a hobbly!  Like doing more painted rocks...LOL.   The butterfly in the center is a work in progress.......


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